| Med-Center is a multi-user cross
platform medical
practice billing and medical records system for small to medium size
offices
and clinics. It tracks patients and their visits, handles
scheduling
and post visit follow up, incorporates electronic claim submittal to
clearinghouses
or direct to payers (HIPAA compliant 4010A1 pro format, and stores a
multitude
of patient care information (such as allergies, medical history, medications, immunizations, vital signs, lab test results,
electronic
records, and referrals). It also has a simplified
integrated
double entry accounting module for tracking general ledger postings to
user defined Chart of Accounts. Med-Center is available in single
user or multiple user (client/server) versions for Macintosh and/or
Windows
to access clinic information with identical screens and functionality.
Example Screenshot of Med-Center
Patient Entry
Benefits
- Provides simple installation
and
administration resulting
in low administration costs
- Integrates office staff and
clinicians for efficient
patient handling
- Easy-to-use interface
translates to low training
costs
- Auto-Text recognition and
stored
electronic documents speeds
up chart notes
- Transaction ledgers provide visibility
for billing
and payments
- Claims generation, submittal,
and
tracking results
in increased payment receipts
- Electronic claims (HIPAA
compliant
837 pro) submittals
allows for accurate claims and quick payments
- Integration with double entry
accounting system results
in accurate financial tracking
- Standard and customizable
reports
provide visibility
for effective practice management
| Core Module
(Standard) |
|
| Integrated
Client / Server
Technology for multi-user multi-platform access to single repository of
information. (Server version)
Capable of multi-departments
within a multi-facility
organization
Password access control for
users and groups with
administrator specified privileges at multiple levels.
Scheduled backup system
featuring automatic backup
of entire database, data mirroring and data recovery using log file
option.
(Server version)
Integrated report editors for
user definable reports
for storage and later retrieval. Graphical search and sort
editors
for complex data retrieval across multiple tables.
Import data from other
database applications or
other data sources. Export data in commonly used formats for
spreadsheet
or word processing.
|
|
Features
|
Description
|
| Scalable
Applications |
Stand alone or
Client/Server (uses 4D Server
from 4D.com) |
| Simple Installation |
Simple installation
using internet downloaded
compressed files |
| Platforms |
Windows 2000, XP, and
Macintosh OSX |
| Multi-user |
Yes, with 4D Server |
| Password Access Control |
Password protection,
Multi-user groups and privileges |
| Simple Data entry |
Menu and
Point-and-Click form entry |
| Error checking |
Built-in form validation |
| Relational Data |
Relational structure
allows automatic joins during
queries and reporting |
| Drill down to Details |
Drill to related data
from within input forms |
| Search & Sort |
Query & sort
editors that allow complex queries
to be constructed and saved for future use |
| Control of Selection
& Sets |
Store & retrieve
record sets for later analysis
or reporting |
| Contextual Help Tips |
Integrated help for
fields, buttons and forms
throughout the application |
| Report Editor |
Standard and user
customized reporting with a
full featured reporting package allows generation and storage of report
templates. Multi-user & department specific customization
(with
ownership privileges) |
| Graphing Wizard |
Graphs and plots of
data can be constructed and
saved for future retrieval |
| Label Wizard |
Labels can be created
and recalled for mailing
or folders |
| Import Records |
Tab delimited import of
data records (Note: mostly
used for switching from a foreign database) |
| Export Records |
Tab delimited export to
spreadsheet or word processing
programs |
| Automated Backup |
Server version allows
scheduled backups |
|
| Med-Center
Module
(Standard) |
| Use
"Viewer" to quickly
access patient records and other database entries.
Patient Records include
patient demographics,
preferred doctor, insurance and employment information, contacts made,
parent and emergency phone numbers, appointments, and references to
related
encounters.
Schedule appointments by first
available time
slot or specific date and time with preferred or available staff
member.
View multiple schedules at once and "Drag & Drop" schedule items
between
schedules. Use automatic reminders to alert you of pending
appointments.
Quick link to patient account. Double and triple book
appointments
within same time slot. User defined color appointment types.
Patient encounters
include reason for
visit, diagnostic codes, exam information, medications,
referrals,
transaction ledger (services rendered/related charges/payments), CMS-1500
specific fields, electronic claims submittals, and account summary.
Stay aware of patient wait
time with "Waiting
Patients" feature for all departments in a multi-facility clinic.
Track post-visit processing of patient information (i.e., "tickler" for
billing and charting progress by staff members).
Customizable Fee Ticket
(SuperReport Pro Template)
Store electronic medical
records in their native
format with the patient encounter. Records are locked after approval by
the clinician.
Record physician notes and
insert AutoText key
words, phrases, and templates automatically.
Prescribe medication from plan
formularies and
record with patient encounter.
HIPAA Compliant 4010A1 Pro
format
for claims with
error checking for submittal to clearinghouses or direct to payers.
|
|
Features
|
Description
|
| Registration |
Patient information,
special needs, emergency
contacts |
| Insurance |
Multiple policies,
employer information |
| Appointment/ Scheduling |
Schedule time slots
with staff members.
Set reminders, privacy, and urgency. Block out time slots for
personal
time or staff meetings. Confirm and cancel appointments
(with
reason). Search for text within description, patient name or
account,
or within notes. Search for specific date. Generate recall
letters or other reports. |
| Encounter management |
Multiple encounters per
account |
Encounter
details
|
Physician notes and
stored documents (word processing
or image files) |
| Charges |
Procedures, enforced
carrier fees |
| Payments |
Single or batch
payments (insurance) |
| Claims and
billing |
HCFA 1500 forms (paper
submittals) |
| Electronic
claims |
Submit electronic
claims to clearinghouse using
HIPAA compliant 4010A1 pro format. |
| Referrals |
Track outgoing
referrals per case |
| Prescription Writer |
Write prescriptions per
case |
| Electronic
Records |
Store electronic
records (such as labs, images,
and Word documents) using Stored Documents |
| Accounts aging |
Patient & insurance
reports |
| Invoice |
Patient statements can
be generated by account
or by encounter |
| Activity Log |
Log of record activity
is generated when Patient
Account, Encounter, or Claims are added, modified, or deleted. (used for
audits) |
Autotext insert
into
text field
Customizable private or
group Libraries
|
Allows key-words or key
phrases to be recognized
while typing a chart note and then be inserted. Create customized
libraries for a multitude of specialties. Share among team
members
or clinic groups |
| Problem Reporting |
Record and track
problems and progress towards
correction for any activity. This can include an office process,
documentation
error, computer problem, or other specific practice issue. |
|
| Accounting
Module
(Standard) |
| Setup
Chart of Accounts
to track provider or department revenue and expenses.
Print daily and monthly
summaries of general ledger
transactions.
Generate common accounting
reports to summarize
financial status
|
|
Features
|
Description
|
| Chart of
Accounts |
Define multiple
accounts for a variety of account
types. Revenue, expense, asset, liability, bank, equity, etc. |
| Ledgers for accounts |
Each account has its
own General Ledger |
| Integrated with
Med-Center |
Med-Center charges and
payments are automatically
posted to accounts receivable |
| Accounting reports |
|
| Trial
Balance |
Verify the accounting
process |
| Balance
Sheet |
Summarize financial
status (daily, weekly, monthly,
etc.) |
| Profit
& Loss |
Summarize income status |
| General
Ledger |
Print general ledger
details |
| Make deposits |
Make bank account
deposits and print deposit
slips |
| Write checks |
Write checks for
expenses or for credit balance
to patient or insurance |
| General Journal entries |
Transfer between any
two accounts |
| Close date |
Set close date so
transactions are locked to
changes |
|
| Records
Manager Module
(Standard) |
| Tracks
departmental records
and associates with retention schedule and policies. Relates to
filing
system location and custodian.
Store electronic records in
their native format
for easy retrieval and editing.
|
|
Features
|
Description
|
| Records
Tracking |
Track records of all
types and relate to filing
systems and locations as well as to retention schedule |
| Multiple
Types |
Business, quality, and
vital record types. |
| Record
Navigation |
Search, quick find
(through viewer), etc. |
| Categories |
Three levels of filing
categories |
| Electronic
Record |
Stored document feature
stores electronic record |
| Filing System |
Filing systems allow
grouping of important document
by location or type |
| Location |
Physical or virtual
location |
| Custodian |
Responsible person with
maintenance policy for
file system |
| Retention Schedule |
Retention policy
uniquely established by your
organization |
| Record
Series & Code |
Unique record series
title and coding for grouping
similar records |
| Legal
Requirements |
Reference to legal
requirement specific to locality |
| Retention
Periods |
Reference to retention
periods specific to local
legalities |
|
Disposition Policy |
Policy for actions of
dispositioning records |
|
Hardware & Software
for Typical Installations
Example Setup #1: Small Office
using Single User
Med-Center Application (PC or Mac)
Windows
PC
Pentium based, Desktop PC
Windows 2000, XP
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Examples
Pentium class Desktop PC
Pentium class Laptop PC
Software
MC-SU-40
"Med-Center"
|
Macintosh
Macintosh OSX 10.2.8 or
later
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Examples
iMac
iBook
PowerBook
Software
MC-SU-40
"Med-Center"
|
Example Setup #2: Medium
Sized Practice using
Windows Client/Server
Windows
PC Client(s)
Pentium based, Desktop PC
Windows 2000, XP
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Ethernet 10/100
Base-T
Examples
Pentium class Desktop PC
Pentium class Laptop PC
Software
Med-Center Client
(incl. with
Med-Center
Server)
|
Macintosh
Client(s)
Macintosh OSX 10.2.8 or
later
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Ethernet
10/100/1000 Base-T
Examples
iMac
iBook
PowerBook
Software
Med-Center Client
(incl. with
Med-Center
Server)
|
Server
(Windows)
Windows 2000, XP
Fast Single processor
(>2Ghz)
Expanded Memory (>1
GB)
Large Hard Drives
(>5 GB)
CD read/write or other
Backup
Ethernet
Examples
IBM NT Server
Windows 2000 Server
Software
MC-CS5-40
"Med-Center Server"
4D Server license from
4D.com
|
Example Setup #3: Medium
Sized Practice using
Macintosh Client/Server
Windows
PC Client(s)
Pentium based, Desktop
PC
Windows 2000, XP
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Ethernet 10/100
Base-T
Examples
Pentium class Desktop PC
Pentium class Laptop PC
Software
Med-Center Client
(incl. with
Med-Center
Server)
|
Macintosh
Client(s)
Macintosh OSX 10.2.8 or
later
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Ethernet
10/100/1000 Base-T
Examples
iMac
iBook
PowerBook
Software
Med-Center Client
(incl. with
Med-Center
Server)
|
Server
(Macintosh)
Macintosh OSX 10.2.8 or
later
Fast Single processor
(>2Ghz)
Expanded Memory (>1
GB)
Large Hard Drives
(>5 GB)
CD read/write or other
Backup
Ethernet
10/100/1000 Base-T
Examples
Power Macintosh
XServe
Software
MC-CS5-40
"Med-Center Server"
4D Server license from
4D.com
|
Example Setup #4: Large
Sized Practice using
Windows NT Client/Server
Windows
PC Client(s)
Pentium based, Desktop PC
Windows 2000, XP
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Ethernet 10/100
Base-T
Examples
Pentium class Desktop PC
Pentium class Laptop PC
Software
Med-Center Client
(incl. with
Med-Center
Server)
|
Macintosh
Client(s)
Macintosh OSX 10.2.8 or
later
1 GB Hard Disk (minimum)
512 MB Ram (minimum)
17 " Color Monitor
Ethernet
10/100/1000 Base-T
Examples
iMac
iBook
PowerBook
Software
Med-Center Client
(incl. with
Med-Center
Server)
|
Server
(Windows)
Windows 2000, XP
Fast Dual processors
(>2Ghz)
Expanded Memory (>2
GB)
Large Hard Drives (20
GB RAID)
CD read/write or other
Backup
Uninteruptable Power
Ethernet
10/100/1000 Base-T
Examples
COMPAQ ProLiant 3000
6/550
HP LC3 Dual 500MB
Pentium III
Software
MC-CS20-40
"Med-Center"
4D Server license from
4D.com
|
|
For more information, send E-mail inquiries to sales@databaseconstructs.com  .
|